Job Description:

Administrative Assistant Location: Colorado Springs, CO Duration: 12-month contract Schedule: Monday-Friday, 8:00 AM – 5:00 PM Work Setup: On-site initially; hybrid (minimum 3 days/week on-site) after ramp-up ResponsibilitiesProcurement & Logistics Order hardware, lab components, and office supplies Track lead times and ensure timely delivery Manage vendor relationships Handle CAPEX approval process, documentation, and tracking Travel & Expense Management Coordinate domestic and international travel (flights, hotels, rental cars, visas) Ensure compliance with company travel policies Prepare and submit expense reports Verify receipts and reconcile corporate card charges Review and route travel and expense approvals Executive Support Manage calendars and resolve scheduling conflicts Prepare meeting agendas and materials Take meeting notes and track action items Draft and proofread communications Team & Project Support Track project timelines and milestones Support cross-functional teams (Sales, Marketing, Engineering) Coordinate events, meetings, and conferences Requirements Experience managing complex international travel itineraries Strong attention to detail for expense reporting and compliance Experience with Concur Advanced Excel or Google Sheets (pivot tables, VLOOKUP) Experience with Microsoft Project Proficiency in Microsoft 365 or Google Workspace High level of confidentiality and professionalism Ideal Candidate Highly organized and detail-oriented Strong communication and coordination skills Able to manage multiple priorities in a fast-paced environment