Job Description:

Posting Details

Posting Summary

Working Title
Administrative and Office Specialist III

Role Title
Admin and Office Spec III

Role Code
19013-SW

FLSA
Nonexempt

Pay Band
03

Position Number
295W0220

Agency
Tidewater Community College

Division
Tidewater Community College (Div)

Work Location
Norfolk – 710

Hiring Range
$16.26 per hour, part time

Emergency/Essential Personnel
No

EEO Category
F-Admin Supp

Full Time or Part Time
Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Availability needed Monday-Friday 830am-5pm
29 hrs, per week part time

Sensitive Position
No

Job Description

Tidewater Community College has served South Hampton Roads – both students and employers – for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 25,000 students in 2024-25. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,399 graduates in 2024-2025, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 33% enrolled at TCC. TCC’s institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

This position provides administrative assistance and program support to the Office of Financial Services and the Director of External Financial Funds. The administrative assistant duties will include: answering the phone; greeting and assisting visitors; coordinating meetings and resources throughout the college on behalf of the Office of Financial Services and the Director of External Financial Funds; distributing mail, invoices, and reports, as well as maintaining files; purchasing supplies for the department; enter purchase orders for the Finance department; preparing reports and correspondence; reviewing checks prior to mailing; record remittances; provide budgetary approval and monitoring of District Office professional development funds; maintain the department’s compliance with Records and Retention schedules and regulations.

General administrative duties include retrieving, opening, and distributing mail; ordering office supplies for staff using eVA; entering purchase orders and invoices for the Finance department; preparing travel and reimbursement requests as needed; answering main line for Office of Financial Services; greeting and assisting visitors; maintaining contract and other files and purge on a regular basis in accordance with policy; advising supervisors of records requiring disposal according to record retention schedule and coordinate disposals in accordance with schedules and regulations; preparing reports and correspondence as requested; scheduling meetings and staffing events as requested and coordinating logistics as necessary; proofing local and foundation fund checks to determine accuracy of payee and amount; matching and mailing remittance coupons and checks day of receipt; distributing vendor invoices to the appropriate personnel for processing; researching invoices and contacting vendors for follow up and/or inquiries when necessary; recording all incoming remittances for the Office of Financial Services; preparing bank deposits as needed; and other office duties as assigned.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA’s/Required Qualifications
• Demonstrated skills in using Microsoft Office Suite products such as Word, PowerPoint, Excel and Adobe.
• Skilled in Oracle/PeopleSoft Financial software as well as eVA/Procurement software.
• Ability to use effective customer service and project management techniques.
• Ability to prioritize work, adapt to rapidly changing priorities, and meet deadlines with little or no supervision.
• Ability to communicate effectively in a professional manner with a diverse public and to handle complex situations under pressure.
• Ability to interpret and apply policies and procedures in daily activities.
• Ability to organize, key, edit and accurately proof large documents.
• Ability to communicate effectively orally and in writing in a professional manner.
• Ability to extract data from one or multiple systems and prepare reports.
• Capable of following directions in order to carry out key tasks and willingness to ask for clarification.
• Experience working with the public.

Additional Considerations
• Proven experience providing administrative support in an executive environment
• Experience providing administrative support in higher education
• Experience in a State or Government Agency purchasing office

Operation of a State Vehicle
No

Supervises Employees
Yes

Required Travel

N/A

Posting Detail Information

Posting Number
WGE_2810P

Recruitment Type
General Public – G

Number of Vacancies
1

Position End Date (if temporary)

Job Open Date
10/07/2025

Job Close Date
10/21/2025

Open Until Filled
No

Agency Website
TCC.EDU

Contact Name
Lizette White

Email
…@tcc.edu

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-###-####, or DBVI at 800-###-####

Additional Information

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

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