Job Description:

Posting SummaryWorking Title Administrative and Office Specialist III
Role Title Admin and Office Spec III
Role Code 19013-SW
FLSA Nonexempt
Pay Band 03
Position Number 29700174
Agency Germanna Community College
Division Germanna Community College (Div)
Work Location Fredericksburg 630
Hiring Range $44,392-$54,257
Emergency/Essential Personnel No
EEO Category F-Admin Supp
Full Time or Part Time Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule Monday Friday, 9:30am 6:00pm, Fredericksburg campus, 10000 Germanna Point Drive.
Sensitive Position No

Job Description Germanna Community College is a public, open access institution of higher education in the Virginia Community College System with a Fredericksburg Area Campus in Spotsylvania, a Locust Grove Campus, and several off-campus centers. The College is a dynamic learning organization that serves as a regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. As a comprehensive community college, the College provides quality, accessible, and affordable educational opportunities to its students. Germanna remains committed to creating and upholding an inclusive and equitable learning environment that promotes the diversity of our students, faculty and staff. Germanna Community College is seeking internal candidates for an administrative professional to provide administrative support to managers, other employees, and visitors by handling a variety of tasks to ensure that interactions between the organization and others are positive and productive.Major Duties and Responsibilities:

  • Performs general office tasks, to include filing and ordering supplies,
  • Schedules appointments and coordinates meetings or events
  • Purchasing, budget and grant tracking
  • Makes travel arrangements including submitting travel vouchers
  • Screens phone calls and routes callers to the appropriate party; greets and assists visitors
  • Generates reports, takes minutes from meetings, creates presentations, and collects data
  • Maintains polite and professional communication in person, via phone, and e-mail

Special AssignmentsMay be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSAs/Required Qualifications

  • Proficient with Microsoft Office 365
  • Excellent oral and written communication skill

Additional Considerations

  • Associate degree or equivalent experience
  • Experience working in an educational or business setting

Operation of a State Vehicle No
Supervises Employees No
Required TravelThe role may require travel as needed.
Posting Detail InformationPosting Number CLS_4200P
Recruitment Type Agency Employee Only E
Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 12/12/2025
Job Close Date 01/01/2026
Open Until Filled
Agency Website www.germanna.edu
Contact Name

Email
Phone Number

Special Instructions to Applicants In support of the Commonwealths commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealths Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-###-####, or DBVI at 800-###-####

Additional Information
Background Check Statement DisclaimerThe selected candidates offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealths Statement of Economic Interest. For more information, please follow this link:
EEO StatementThe Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA StatementThe Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify StatementVCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*). * * Are you a GCC employee?

  • Yes
  • No

Applicant DocumentsRequired Documents * Resume

  • Cover Letter/Letter of Application

Optional Documents * Unofficial Transcripts

  • Alternative Hiring Process Letter

Virginia Community Colleges

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